THE ANTIQUE AND CLASSIC BOAT SOCIETY, INC.
BLUE RIDGE CHAPTER
Revised November, 2018
ARTICLE I: OFFICE
The principal office of this chapter shall be at such place as the Board of Directors may from time to time determine.
ARTICLE II: MEETINGS
The annual meeting of this chapter shall be held before the end of each calendar year upon at least thirty (30) days notice of time, date and place to the general membership.
- If the planned annual meeting has to be canceled for an unforeseeable reason, and the meeting does not involve the election of officers, the board of directors may approve not holding an annual meeting for that year. If this occurs the President will deliver to the chapter a report dealing with the state of the chapter and include in this report the current Treasures report and planned budget for the following year.
- If the planned annual meeting involves the election of officers, the meeting must be rescheduled to the next reasonably available date that meets the thirty (30) day advance notice.A quorum for the annual meeting shall be at least fifteen (15%) of the voting members present or who have given their written proxy to an attending member.
Special meetings of this chapter may be called by the Board of Directors, the President or the Secretary upon receiving a request for such meeting in writing by twenty percent (20%) of the membership which request shall also state the purpose or purposes of the proposed meeting. Business transacted at such meetings shall be limited to the purpose stated in the notice for meeting.
Written notice of each meeting of this chapter shall state the purpose or purposes for which the meeting is called, the place, date and time of the meeting, and unless it is the annual meeting, shall indicate that it is being issued by or at the direction of the person or persons calling the meeting. Notice shall be given by regular mail to each member in good standing as of the time the notice is issued, at his last known address, not less than ten (10), nor more than fifty (50) days before the date of the meeting.
Director proxies at any meetings shall be permitted.
ARTICLE III: DIRECTORS
Directors must have attained the age of 21 years and be members in good standing of the Society and the chapter.
Directors shall be responsible for the areas of activity as may be assigned to them by the President. These duties may include, but are not limited to:
(a) Assist in locating new venues for chapter events in the assigned local area and support such events as needed by the event planning committee…
(b) Be a liaison for governmental affairs and community support for chapter events.
No compensation shall be paid to directors, as such, for their services, but by resolution of the Board of Directors they may be reimbursed their actual expenses, incurred or expended, in areas of this chapter’s activities or purposes.
The President may designate from among the members of the Board of Directors an executive committee, consisting of two (2) or more directors, which committee shall serve at the pleasure of the Board.
ARTICLE IV: OFFICERS
All officers must be at least 21 years of age and be members in good standing of the Chapter and Society.
President: The President shall be the chief executive officer of the chapter; he/she shall preside at all meetings of the membership and of the Board; he/she shall have all the management of the business of the chapter and shall see that all orders and resolutions of the Board are carried into effect.
This chapter President will file any reports such as Health of the Chapter reports as prescribed by the Society. He/she will endeavor to participate in Society programs available to local chapters such as awards, nominations, and other planned events for the enhancement of the Society. The President shall attempt to represent or have a proxy at Society quarterly meetings and annual meetings.
Vice-President: During the absence or disability of the President, the Vice-President shall have all the powers and functions of the President. The Vice-President shall perform such other duties as the Board shall prescribe.
Secretary: The Secretary shall:
(a) Attend all meetings of the Board and of the membership;
(b) Record all votes and minutes of all proceedings in a book to be kept for that purpose;
(c) Give or cause to be given notice of all meetings of members and of special meetings of the Board;
(d) When required, prepare or cause to be prepared and available at each meeting of members, a certified list in alphabetical order of the names of members entitled to vote thereat;
(e) Keep all the documents and records of the chapter as required by the Society otherwise in a proper and safe manner;
(f) Perform such other duties as may be prescribed by the Board.
Treasurer: The Treasurer shall:
(a) Have the custody of the chapter funds and intangible properties if applicable;
(b) Keep full and accurate accounts of receipts and disbursements in the chapter books;
(c) Deposit all money and other valuables in the name and to the credit of the chapter in such depositories as may be designated by the Board;
(d) Disburse the funds of the chapter as may be ordered or authorized by the Board and preserve proper vouchers for such disbursements;
(e) Prepare and send to the membership appropriate notices of dues which are owing;
(f) Render to the President and Board at the regular meetings of the Board, or whenever they require it, an account of all his transactions as Treasurer and of the financial condition of the chapter;
(g) Submit a written report of the previous year’s income and expenses, together with a proposed budget containing an itemized estimate of revenue and expenses for the ensuing year, to be presented at the last regularly scheduled meeting of the Board of Directors which precedes the annual meeting;
(h) Render a full financial report at the annual meeting of the general membership;
(i) Be furnished by all chapter officers and agents at his request, such reports and statements as he may require as to all financial transactions of the chapter;
(j) Perform other such duties as are given to him by these by-laws or as from time to time are assigned to him by the Board or the President.
ARTICLE V: CHAPTERS
The name of this chapter shall be subject to the approval of the Board of Directors.
This chapter will adopt as a part of its Constitution and By-laws the Constitution and By-Laws of the Society, and shall in all respects be bound by their provisions.
This chapter will not include as one of its purposes or activities anything which shall in any way be inconsistent with or in contradiction to the purposes and activities of the Society.
This chapter will maintain its own directors, officers, independent functions and activities, subject to the general jurisdiction and power of the Society to insure the implementation of its purposes as set forth in the Society Constitution.
This chapter Secretary and Treasurer shall forward to the Secretary of the Society on or before November 30th of each year a statement of financial standing and membership as prescribed by its By-Laws.
In the event the activities or conduct of any chapter shall appear to violate the spirit or intent of the Society purposes as set forth in the Constitution, then that Chapter’s existence and/or approval shall be subject to withdrawal upon a resolution being adopted to that effect by a two-thirds (2/3) vote of the Society Board of Directors.
ARTICLE VI: COMMITTEES:
This chapter will maintain the following committees:
- A. Membership Committee with the responsibility for sustaining and growing the chapter membership and, maintaining an efficiently organized membership data base.
- B. Ship’s Store Committee with responsibility for selecting items for the Chapter’s ship’s store and arranging for items to be available for sale at key chapter events.
- C. Newsletter Committee with the responsibility for insuring that the chapter regularly issues a quality newsletter to all its members. The chair of the newsletter committee will be editor of the newsletter.
- D. Youth Committee with the responsibility to develop and prepare materials and activities to be presented for the youth at chapter events.
- E. Safety Committee with the responsibility of presenting programs for the membership to increase knowledge of safe boating practices, contribute articles to the newsletter, and be a resource for member safety information.
- F. Special Events Committee with the responsibility of planning and executing special events for the benefit of local charitable organizations.
ARTICLE VII: FINANCE
The disbursing of the funds of this chapter shall be done by check upon the signature of the Treasurer or President upon amounts under five hundred dollars; and that for disbursements of amounts of five hundred dollars or more, both the signature of the Treasurer and President shall be required. The Board of Directors in specific instances may by resolution waive these requirements for good cause shown.
The Board of Directors may from time to time direct that an independent audit of the financial books and records of this chapter be made upon a resolution being adopted stating the same, whereupon the President shall elect a qualified auditor or accountant who shall promptly make such an audit and report the results thereof to the Board of Directors.
ARTICLE VIII: ACTIVITIES RESTRICTION
The chapter shall not engage in any conduct or activities which shall in any way disqualify the Society or render it ineligible for income tax exempt status under Internal Revenue Code, Section 501 (c) (3) and the Regulations promulgated there under; and this organization shall be one which is organized and operated exclusively for pleasure, recreation and other non-profitable purposes, with no part of its net earnings inuring to the benefit of any private member; and, this chapter shall be supported solely by membership fees, dues and assessments; further, this chapter shall not engage in business.